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KINGSBORO CIVIC
LEAGUE BY-LAWS
ARTICLE I – NAME
The name of the organization
shall be the Kingsboro Civic League, hereafter referred to as KCL.
ARTICLE II – ADDRESS
The permanent addresses of the
KCL will be the mailing addresses of the serving President and of the
serving Treasurer. When either of these offices experiences turnover, the
new permanent address for the KCL will be sent out in the next KCL
newsletter.
ARTICLE III – PURPOSE
The KCL is a non-profit
organization established to enhance the quality of life in the
neighborhood and community through activities and programs citizens can do
either by themselves or in partnership with municipal, civic, and business
organizations.
ARTICLE IV –
BOUNDARIES
The geographic boundaries of the
KCL will be that of the Kingsboro neighborhood, defined as the following:
SOUTHERN BOUNDARY: Pinner Street (both sides) from directly above the
railroad tracks eastward to Constance Road.
EASTERN BOUNDARY: The intersection of Pinner Street and Constance Road
(all corners included except the eastern corner), then northward to
Shingle Creek; along Shingle Creek to the easternmost extension of Oak
Island Road .
NORTHERN BOUNDARY: From Shingle Creek northward to the furthest extension
of Oak Island Road, then westward to the Nansemond River, and along the
Nansemond River to include all of River Point Drive, then southward to the
northeast corner of the Cedar Hill Cemetery.
WESTERN BOUNDARY: Along the eastern border of the Cedar Hill Cemetery
southward to Pinner Street directly above the railroad tracks.
(See attached map for details)
ARTICLE V –
MEMBERSHIP
Membership will be open to all
individuals who are at least 18 years of age and meet one of the following
criteria:
(A)
All owners of record of real property located in Kingsboro (as defined by
Article IV);
(B)
Any individual who physically resides in Kingsboro (as defined by Article
IV) and can provide proof of residency via any of the following with
pre-printed information contained on the document: drivers license,
current checking account, or a copy of a utility bill not more than 60
days old;
(C)
An owner of a licensed business with a lease in real property which is
properly zoned in Kingsboro (as defined by Article IV).
(D) A member shall be dropped from the roles of membership in the event
that: (a) It is the opinion of the membership, expressed by a majority
vote at a regular meeting, that the member's conduct has brought discredit
to the League, members or any elected officers.
The annual membership dues shall
be $25.00 per household anually, unlesss a single household which will be
$12.50 anually. Dues are paid on July 1st each year).
ARTICLE VI – OFFICERS
The elected officers of the KCL
shall be the President, Vice-President of Administration, Vice-President
of Neighborhood Security, Secretary, Treasurer.
The officers shall be elected at
the June meeting and take office in August. A Nominating Committee,
consisting of three persons, shall be appointed by the President in April
(the President may not serve on the Committee). Nominations will be
announced by the Committee in May. If there is only one nomination for any
office, that nominee will be acclaimed, and no election will be held for
that office.
Officers, except for the
Treasurer, shall be elected to serve a term of one year and may be
re-elected as often as the KCL wishes.
The Treasurer’s term will last
for as long as (s)he is willing to serve. When the Treasurer position is
vacated, the Chairman of the Finance Committee will serve as acting
Treasurer until the members elect a permanent one. A Nominating Committee,
consisting of three persons, shall be appointed by the President at the
meeting immediately following the Treasurer’s resignation (the acting
Treasurer may not serve on the Committee). Nominations for Treasurer will
be announced by the Committee at the subsequent meeting, and the new
Treasurer will be elected at the meeting after nominations are announced,
unless there is only one nominee, in which case said nominee will be
acclaimed. The new Treasurer will serve upon election or acclimation.
Elections for other offices
vacated during the one-year term will proceed in the same manner as
described above for election of a new Treasurer. Officers elected or
acclaimed to fill a mid-year vacancy will serve upon election or
acclimation.
ARTICLE VII – DUTIES
OF OFFICERS
(A)
PRESIDENT – The President shall be the Chief Executive Officer of the KCL.
(S)he shall be the presiding officer at all of the meetings of the KCL,
and shall prepare an agenda for each KCL meeting. (S)he shall be an
ex-officio member of all committees except the Nominating and Audit
Committees. (S)he shall appoint a chairperson and members of all Standing
Committees and such other committees as are necessary.
(B)
VICE-PRESIDENT OF ADMINSTRATION – The Vice-President of Administration
shall perform the duties of the President in his/her absence, or if the
Presidency is vacated, in which case (s)he will act as President (with the
same restrictions regarding the Nominating Committee) until and during the
election of a new President.
(C)
VICE-PRESIDENT OF NEIGHBORHOOD SECURITY – The Vice-President of
Neighborhood Security shall serve as chairman of the Neighborhood Security
Committee.
(D)
SECRETARY – The Secretary shall keep a complete record of the meetings of
the members and the Board, and keep current records of the members of the
KCL: including but not limited to addresses, phone numbers, membership
rights, and activities. The Secretary shall give notice of meetings of the
members and the Executive Board.
(E)
TREASURER – The Treasurer shall be responsible for the receipt, control
accounting, and – upon proper authorization – the disbursement of KCL
funds. (S)he shall render such financial reports at the general meetings,
or as directed by the President. (S)he may approve expenditures not
exceeding $100 per occurrence (expenditures between $100 and $300 must be
approved by the Executive Board, and expenditures above $300.00 must be
approved by the KCL as a whole.
ARTICLE VIII –
EXECUTIVE BOARD
The Executive Board shall consist
of the elected officers of the KCL, plus the immediate past President. The
Executive Board shall meet the week prior to a regularly scheduled KCL
meeting.
ARTICLE IX – POWERS
AND DUTIES OF THE EXECUTIVE BOARD
(A)
Adopt and publish rules and regulations establishing and governing KCL
operations.
(B)
Exercise the powers, duties, and authorities vested in the KCL but not
reserved to the voting membership by these By-Laws.
(C)
Declare vacant the office of a member of the Executive Board because of
disqualification. An officer can only be disqualified by a 2/3 majority
vote of the Executive Board.
ARTICLE X – STANDING
COMMITTEES
The following Standing Committees
shall be appointed by the President to serve a term of office concurrent
with the officers.
(A)
Membership
(B)
Hospitality
(C)
Special Events
(D)
Maintenance
(E)
Neighborhood Security
(F)
Public Information
(G)
Finance
In addition to the Standing
Committees, the President may appoint Nominating and Audit Committees when
necessary and applicable. The President may not serve on either of these
two committees.
ARTICLE XI – MEETINGS
Regular meetings of the KCL shall
be held monthly. The meetings shall be held on the 1st Monday
of the month, or as designated by the President in the event of a conflict
with a holiday, or if special meeting is called.
ARTICLE XII – QUORUM
At least 15 members, or a
majority of the membership (whichever is smaller), shall constitute a
quorum for the purpose of transacting business at any regular meeting of
the KCL. Members who are unable to attend may send a signed proxy notice
with other members so they may be included as present. Members represented
by proxy yield the power of their vote to the proxy holder unless specific
written instructions are given regarding potential votes.
ARTICLE XIII –
AMENDMENTS
These By-Laws may be amended by a
simple majority of the members present, so long as there is a quorum and
written notice was given to the members at least one meeting before the
vote.
ARTICLE XIV –
PARLIAMENTARY PROCEDURE
The business and proceedings of
the KCL shall be governed by its By-Laws. For matters not covered by the
By-Laws, “Robert’s Rules of Order” shall prevail.
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